Administrative Assistant

April 7, 2025

Position Overview: Berman Hebrew Academy seeks a detail-oriented and highly organized Administrative Assistant to support a variety of administrative functions within the Business Office. This position provides essential administrative support across departments including Marketing, Admissions, Finance, Transportation, Lunch, and Development. The ideal candidate will thrive in a dynamic environment, effectively managing multiple tasks and priorities.

Salary Range: $50,000 – $55,000

Reports To: Director of Institutional Advancement

Primary Responsibilities:

Reception:

• Greet and assist students, staff, and visitors.
• Manage incoming calls, voicemail, and paging systems.
• Order, distribute, and manage inventory of business office supplies.
• Manage EZ School Apps lunch system, including money collection and daily kitchen tallies.
• General clerical support as needed including collating and preparing mass mailings. 

Mail Management:

• Distribute incoming mail, packages, flyers, and notices.
• Post outgoing mail.
• Handle lost and found items, coordinating returns as appropriate.

Arrival and Dismissal Coordination:

• Serve as primary contact for transportation staff, buses, and parents regarding transportation changes.
• Monitor and Manage carpool and bus dismissal changes.
• Remain onsite until all students have safely departed, managing late pick-up situations.

Security and Emergency Response:

• Provide basic first aid and administer medications when the nurse is unavailable.
• Assist with emergency protocols, including fire drills, lockdown drills, and actual emergency situations.

Facilities Management:

• Maintain and manage room reservation calendar.
• Coordinate with the Director of Facilities for security arrangements and resolve space usage conflicts.
• Assist with facility rentals under direction of Institutional Development.

Communication and Email Management:

• Help Marketing Director maintain and update email distribution lists (IT, alumni, alumni parents, grandparents, Campaign Monitor, shul, and school lists).

Development Support:

• Input donations into donor management software.
• Compile thank-you letters and tax documentation for donors.
• Assist with fundraising activities including the Happy Purim mishloach manot campaign.

Software Platform Support: Assist and maintain various software systems, including but not limited to:

• Blackbaud
• EZ School Apps Lunch Program
• Alert Media
• GiveSmart (fundraising software)
• HappyPurim.com
• Google Calendar
• School Pass

Qualifications:

• Proven administrative or clerical experience.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize effectively.
• Familiarity with software platforms listed above preferred but not mandatory; training provided as necessary.
• Basic first aid certification or willingness to obtain certification.

Join our vibrant community at Berman Hebrew Academy, contributing positively to student life and operational excellence.

To apply, please submit your resume and cover letter to jobs@mjbha.org and include “Administrative Assistant” in the subject line.